Procedures Governing the Service of Alcoholic Beverages at Events on the Campus of the
University of San Diego
These procedures govern the service of alcoholic beverages at all events on the University of San Diego’s campus, whether sponsored by the University or by a third party.
- 1. All events on campus at which alcoholic beverages may be served must be processed in advance. In order for alcohol to be served at the event, written approval must be obtained. All events must complete the USD Event Alcohol Request form. Any student event must also complete the student event alcohol request form.
- • USD Event Alcohol Request Form
- • Student Event Alcohol Request Form
2. The Office of USD Catering shall require a sponsor to engage an outside licensed vendor to serve alcohol at the event when doing so is required by law or otherwise prudent under the circumstances. For example, if alcohol will be sold at the event, or if the event will be open to the general public during the time alcoholic beverages are served, consumed, or otherwise disposed of, the alcohol service shall be catered by a licensed outside vendor. The outside vendor must be approved in advance by the Office of USD Catering. The sponsor of the event shall be responsible for all costs associated with the engagement of the outside vendor. A sponsor may not engage an outside vendor to serve alcohol at any event on campus without the advance written approval of the Office of USD Catering.3. The Office of USD Catering typically will serve alcohol at events for which an outside vendor is not engaged. Depending on the size and nature of the event, limited exceptions may be approved by the Director of Hospitality Services and Assistant Vice President of Auxiliary Services, or their designees.
4. Any event serving alcohol on the University of San Diego campus, whether the alcohol is provided through USD Catering or an approved outside vendor, will be required to provide food for the attendees through USD Catering. Depending on the size and nature of the event, limited exceptions may be approved by the Director of Hospitality Services and Assistant Vice President of Auxiliary Services or their designees.
5. Depending on the nature of the event (including, for example, the expected number of attendees, the location, the date of the event, whether guests under age 21 will be present, and other relevant factors), the Office of USD Catering may require additional security to be present at the event. All costs associated with the security shall be the responsibility of the sponsor.
6. The following rules must be followed at any university-sponsored event or any event sponsored by a third party on university property:
- • Alcohol may not be distributed or furnished to any person under the age of 21.
- • Before alcohol will be served to anyone, clear evidence must exist that the individual to whom the alcohol is served and/or the consumer of the alcohol is at least age 21.
- • Alcohol may not be served or otherwise provided to anyone who appears to be intoxicated.
- • Alcohol may not be served unless non-alcoholic beverages and food also are served.
- • Alcohol may not be removed by the attendees from the immediate event site.
- • Attendees may not bring their own alcohol to the event.
- • Alcohol may only be consumed at the designated site of the event.
- • Open alcoholic beverage containers are permitted only at the designated site of the event.
For information regarding the use of university funds to purchase alcohol, please see the university’s Expense Reimbursement Procedures that are available through the Department of Procurement Services. The sponsor of a university event is responsible for ensuring compliance with these procedures. For the purpose of these procedures, the sponsor is the authorized individual or group at the university that hosts or organizes the event, or the outside entity that hosts or organizes the event on university property. Failure to follow these procedures may result in the denial of approval to serve alcohol at an event and/or disciplinary action as appropriate under the circumstances.All members of the University of San Diego community are expected to be familiar with and to follow these procedures.